Late Payment

Policy 20	Review Date	March 2009
Late Payment Policy

 

 

Aim: 

 

 

To prevent non-payment of fees for St James Cottage

 

 

Procedure:

 

 

·        Invoices will be handed out to parents with a pay by date.

 

 

·        If invoices are not paid by this date, standard letter 1 will be sent.

 

 

·        If the money owing is not received by the new pay by date, standard letter 2 will be sent and a £10 fine will be added.

 

 

·        If the money owing is still not received by the 3^rd pay by date, standard letter 3 will be sent and a 2nd £10 fine will be added.

 

 

·        If the money owing is still not received, the child will be excluded and the fees claimed through the small claims court.

 

 

·        If a cheque is not cleared by the bank then a £10 fine will be incurred.

 

 

 

 

Appendix 1,2,3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 1

Standard letter one

 

To be sent one week after invoice due date

 

 

 

 

 

 

 

 

 

date

 

 

 

To the Parents of

 

 

 

 

Re:  Payment of fees – Invoice Number (  )

 

 

I am writing to remind you that invoice (  ) for £amount was due on date and has not yet been paid.

 

 

We would appreciate this payment by (one week deadline).

 

 

If you have paid in the last few days please excuse my writing to you.

 

 

Thank you

 

 

Yours sincerely

 

 

 

 

 

 

Treasurer

 

St James Cottage Management Committee

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 2

 

Standard letter 2

 

To be sent one week after letter one

 

 

 

 

 

 

 

 

 

 

Date

 

 

 

To the Parents of

 

 

Re:  Payment of fees –

 

 

Following my previous letter on (date), the invoice for (date of invoices) has still not been paid.

 

 

Please can you pay the amount £amount (fees + £10 fine for late payment).

 

 

If there are difficulties in settling your account, I would be happy to discuss them.  Please contact me via Carol or Sue.

 

 

We look forward to receiving your payment.

 

 

Thank you

 

 

Yours sincerely

 

 

 

 

 

Treasurer

 

St James Cottage Management Committee

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 3

 

Standard letter 3

 

To be sent one week after letter 2

 

 

 

 

 

 

 

 

 

 

 

 

Date

 

 

 

To the Parents of

 

 

Re:  Payment of fees

 

 

We have still not received your payment of Invoice Number (  ) for £(  ), a further £10 fine will now be added.  The total now due is £ (amount)

 

 

If we do not receive your payment by (one week deadline), then it is the agreed policy of St James Cottage Management Committee that your child will be excluded from the setting and we will be forced to take court action.

 

 

Thank you

 

 

Yours sincerely

 

 

 

 

 

Treasurer

 

St James Cottage Management Committee