Security & Disclosure of Information

As a Provision, we will when recruiting new staff need to carry out a check through the CRB to help assess the suitability of applicants. We will do all in our power to comply with the CRB Code of Practice and the Data Protection Act 1998 when handling, using, storing, retaining and disposing of Disclosures and Disclosure information (i.e. the information we receive from the CRB).  

Our aims

Storage and Access

Disclosure information will not be kept on an applicant's personnel file but will be kept separately and securely in lockable, non-portable, storage. Access to this will be strictly controlled and limited to those who are entitled to see it as part of their duties.

Handling

We aim to comply with section 124 of the Police Act 1997; i.e. Disclosure information will only be passed to those who are authorised to receive it in the course of their duties. We will keep a record of all those people to whom Disclosure information has been revealed and we understand it is a criminal offence to pass this information to anyone who is not entitled to receive it.

Using   

Disclosure information will only be used for the specific purpose for which it was requested and for which the applicant's full consent has been given.

Retaining

Once a recruitment decision has been made, we will not keep Disclosure information for any longer than is absolutely necessary (i.e. not normally longer than 6 months.) If we do need to keep the information for a longer period we will ensure that we have the permission of the person to whom the information relates. This will take the form a signature on the CRB document.

Disposing

When we have finished with the Disclosure information we will immediately destroy it in a secure manner i.e. by shredding, or burning. We understand that we may keep a record of the date of the issue of the Disclosure, the name of the applicant, the type of Disclosure requested, the position for which the Disclosure was requested, the unique reference number of the Disclosure, and the details of the recruitment decision taken.