Confidentiality
Policy 02
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Review date
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March 2009
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Confidentiality Policy
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The aim of St James Cottage is to promote an environment of respect with reference to confidential information relating to the children, families or group users and the groups business.
Procedure
Committee Members will be reminded that: -
· During their term in office as a committee member, they may be party to confidential information concerning the children, families or group users, and the groups financial business. Any information that is received as a result of their position as a committee member must remain confidential to them.
· Confidential issues must not be discussed with parents, or any other individual not connected with the organisation.
· During and after their term of office, they must not disclose or allow the disclosure of any confidential information (except in the proper course of their membership of the committee)
· On an annual basis all committee members will be asked to sign the Confidentiality Policy acknowledging their responsibilities. This will be displayed on the notice board.
Staff, volunteers and students
· A confidentiality section should be included in all staff employment contracts
· A confidentiality poster may be displayed on the notice board
· Staff, volunteers and students are given details about issues of confidentiality during their staff induction and requested to sign the Confidentiality Policy, which will be displayed on the notice board.
Parents and Carers
· Parents will have access to files and records of their own children
· Information given by Parents/ carers to the supervisor/leader will not be passed on to others without permission
Confidentiality Poster
The following poster has been produced for display on staff notice boards.
CONFIDENTIALITY
Any information which is received about the children, families or service users must remain confidential to you and the Supervisor.
Information received by members of staff, about the playgroup staff, finances or Committee must also remain confidential.
Confidential issues must not be discussed with parents, or any other individual not connected with the playgroup or nursery.
Committee
Confidentiality Policy
Committee Members are reminded that during his or her term of office as a committee member, he or she may be party to confidential information concerning the children, families or playgroup users, and the playgroups business. Any information that is received as a result of your position as committee member must remain confidential to you, the Committee and the Supervisor.
Information received by committee members about the playgroup staff, finances or Committee must also remain confidential.
Confidential issues must not be discussed with parents, or any other individual not connected with the playgroup or nursery.
Committee members shall not, during his or her term of office, disclose or allow the disclosure of any confidential information (except in the proper course of his or her membership of the committee)
I have read the Confidentiality Policy and acknowledge the information.
Chairs Name
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Treasurers Name
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Secretarys Name
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Staff
Confidentiality Policy
Staff are reminded that they may be party to confidential information concerning the children, families or playgroup users, and the playgroups business. Any information that is received as a result of your position as member of staff must remain confidential to you, the Committee and the Supervisor.
Confidential issues must not be discussed with parents, or any other individual not connected with the playgroup or nursery.
Staff shall not disclose or allow the disclosure of any confidential information (except in the proper course of his or her membership of the committee)
I have read the Confidentiality Policy and acknowledge the information.
Name
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Name
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CONFIDENTIALITY
Any information which is received about the children, families or service users must remain confidential to you and the Supervisor.
Information received by members of staff, about the playgroup staff, finances or Committee must also remain confidential.
Confidential issues must not be discussed with parents, or any other individual not connected with the playgroup or nursery.